Exhibitor FAQs
 
To view the answers click on the question
 
What are the trade show hours?

The BCA Expo exhibit hall will be open:
   
Wednesday, July 14, 2010 11:00 am – 5:00 pm
Thursday, July 15, 2010 11:00 am – 5:00 pm
Friday, July 16, 2010 10:00 am – 3:00 pm
   
Can I see which booths are available?

Yes, our new, interactive floor plan (IFP) is very easy to use.
Can I put a booth on hold?


We are able to hold booth space for three (3) business days.

How do I reserve booth space?

To reserve your exhibit space, read and complete the Exhibit Contract and Regulations. Submit these - with your deposit - to WT Glasgow, Inc. as soon as possible. We recommend that you fax or email your contract and regulations so that we can reserve your booth space on the website immediately.

Phone: 708-226-1300
Fax: 708-226-1310
Email:expo@bca-pool.com

We are happy to answer questions anytime:

Brian Glasgow 708-226-1300, brian@wtglasgow.com
Melissa Cowan 303-243-5070 x23, melissa@bca-pool.com

(Please see “How much is my deposit?” for details about finalizing your booth selection.)
Is there a deadline to exhibit?


There is no deadline to exhibit. Once the exhibit hall exhibit is sold out, we will initiate a waiting list.
How much does booth space cost?


Booth space is sold in 10’x10’ increments.

Category 1, 2 and 3 BCA Members $13.50/square foot
Category 4 BCA Members $16.00/square foot ($13.50/sq ft for add’l.  space)
Non-BCA Members $18.00/square foot ($13.50/sq ft for add’l.  space)

To qualify for Member booth pricing (Categories 1-4), your BCA membership must be active as of February 1, 2010.
How do I become a BCA Member?

Please click here for BCA Membership Information. Please also feel free to contact Shane Tyree, BCA Membership Coordinator, via email shane@bca-pool.com, or call 303.243.5070, ext. 26.
How much is my deposit?

Before February 1, 2010, the deposit due at contract signing is 25% of your total contract.

Between February 2, 2010 and March 31, 2010, the deposit amount due at contract signing is 50% of the total contract.

After April 1, 2010 the deposit amount due at contract signing is 100% of the total contract.

We must receive your deposit to finalize your booth selection. If you intend to pay your deposit with a check, we will select and hold booth space on the floor plan for three (3) business days to allow for your check to arrive. If we have not received your payment in that timeframe, your booth selection will be released.

Deposits paid with a credit card will be processed immediately and booth selection will indicate the space as sold. Your BCA Expo Connect profile will be activated immediately and available for you to customize.

Deposits are non-transferable. Please see the exhibit contract and regulations for more information.
When is the balance due for my booth?


Your balance(s) due will depend on when you contract for booth space. (See previous question “How much is my deposit?”)

Fifty (50) percent of your total contract amount is due by February 1, 2010.

One hundred (100) percent of your total contract amount is due on or before April 1, 2010.

Please see the exhibit contract and regulations for more information about deposits, payment terms and cancellations.
Can I re-locate my booth if a better location opens up on the floor plan?

We do not allow re-location by exhibitors unless you would like to increase your overall booth space. We reserve the right to sell any remnant exhibit space. Please see the Booth Relocation Policy for additional information.

Should you downsize your booth space, show management reserves the right to re-locate your booth. Please also see the Downsizing Policy and Cancellation Policy.
What is included in the cost of the booth space?

Each 10’x10’ booth includes an 8’ high back wall drape, 3’ side drape(s), one wastebasket, gray booth carpet and a booth identification sign showing the company name and booth number. Value=$400.00 minimum.

You will also receive two free exhibitor badges per 10’x10’ booth. Value=$50.00
These badges are for company personnel that will be working in the booth.

What’s in the Exhibitor Guide?


The Exhibitor Guide contains information about the many services available to exhibitors. From electricity to freight, furniture to floral, the Exhibitor Guide has it all. We’ll have a timeline and checklist in it for you as well as order forms.

This information comes from multiple sources (the convention center, it’s subcontractors, the show decorator and show management company).

What other items do I need to purchase for my booth?

Depending upon what your goals are for your booth investment, your company may need to purchase electricity, Internet access, tables, chairs, flowers, signage, etc..

You should be aware of freight, drayage and labor costs as well.

Please read the Exhibitor Guide, which contains complete information about these services and additional regulations about your booth. The Exhibitor Checklist is also very helpful in ensuring that you don’t forget anything. There is a list of deadlines included as well.

Be sure to order early to save money!
What are the show colors?


The 2010 BCA Expo show colors are blue and black. The aisle carpeting will be blue and the booths will have blue and black drape (unless you purchase alternate colors).
What is BCA Expo Connect?

BCA Expo Connect is where Expo buyers go for details about the exhibit hall, and about you. It's a virtual trade show that allows you to maximize your company exposure and reach buyers before the event.

You can customize your BCA Expo Connect profile to include your company logo and link to your Web site for free. Additional options are available at reasonable prices, including uploading product photos, descriptions, Expo Only Specials and much more. Please see the Promotional Opportunities (p. 22)brochure for more information.

BCA Expo Connect also drives registration and the interactive floor plan, and your free Official BCA Expo Directory listing will be pulled from your profile. It’s all connected to your company profile, so be sure to set that up as soon as you reserve your booth space! (You’ll automatically receive an email after your booth selection is confirmed. It will have a temporary user name, password and instructions to get you into your BCA Expo Connect profile.)
What are the move-in hours?


These are in the Exhibitor Guide.

Each exhibitor will have their own target date. We will issue specific dates and times to each exhibitor as we get closer to the show.
What are the move-out hours?


Dismantling begins at 3:00 pm on Friday, July 16. In the interest of ALL exhibitors and visitors planning to attend on Friday, exhibitors are not permitted to dismantle until the Expo closes. Early dismantling will jeopardize your company’s participation in future BCA Expos, and loss of seniority points.

All exhibit material must be packed, labeled and be ready for shipment by 12:00 noon on Saturday, July 17, 2010. Any materials not ready by this time will be returned to the drayage company’s warehouse or, at its discretion, will be shipped to the exhibitor via carrier of the drayage company’s selection at the exhibitor’s expense.
How do I get buyers/attendees to come to my booth?

Informing your customers about your booth at the BCA Expo is critical, as is messaging to the BCA audience. And doing so well in advance of the event ensures that your booth is in their plans.

The Exhibitor Marketing Toolbox is a great place to start for ideas big and small, free and paid, for marketing before, during and after the show. Whether you have a complex, corporate marketing campaign in place or you’ve never done any marketing – ever – we recommend taking a few minutes to read this through.

Other tools available to you – and only for BCA Expo exhibitors - are BCA Expo promotional opportunities. These are designed for any type of message, in many forms, to multiple audiences.

Finally, we want to remind you to set up your company profile in BCA Expo Connect and complete the BCA Expo Directory listing attached to your booth contract. Both are free so do them right away!

We have a very comprehensive marketing campaign that includes print ads, direct mailings, eNewsletters, press releases and editorial coverage.


How do I get my company listed in the official BCA Expo Directory?


As an exhibitor, your company listing is free. These will be pulled from your BCA Expo Connect profile on June 10, 2010. Be sure to set that up immediately upon receiving your welcome email with user name and password.

Opportunities to make your listing more visible are very inexpensive and effective. Please see our Promotional Opportunities brochure for more information.
How do I register for the BCA Expo?

Contracted exhibitors can click here to register your booth personnel. (The person on the space contract received a password, via email.) Online registration will close on July 15, 2010.

Once we’re in Las Vegas, the onsite registration area hours will be:

Tuesday, July 13, 2010 8:00 am - 5:00 pm
Wednesday, July 14, 2010 8:00 am - 5:00 pm
Thursday, July 15, 2010 8:00 am - 5:00 pm
Friday, July 16, 2010 8:00 am - 5:00 pm

When are registration badges mailed?

We are not mailing badges this year as part of our green initiatives.

Upon registering, everyone will receive a confirmation page with a bar code, either via email or fax.

Registrants should bring the confirmation page with them to the BCA Expo registration area at the Las Vegas Convention Center in Las Vegas. We will then scan the barcode and print your badge onsite.

Changes to your registration information can be made onsite as well.
Who can I contact with questions about exhibiting?

Brian Glasgow 708-226-1300 brian@wtglasgow.com
Melissa Cowan 303-243-5070 x23 melissa@bca-pool.com